There are more than 6,560,000,000 search results for “cover letter template.” Nearly all of the results recommend starting with the standard, “I am [adjective] excited to submit my application for [job title] at [company].”
Starting a cover letter this way practically ensures the recipient will skim the opening and the rest of your letter.
In the positions I’ve hired for, I prefer to read cover letters that start with why. Why this position? Why this company?
Specifically, tell me a story and prove you’re a writer. For example:
I would like to express my interest in the [position title] position at [company]. My interest in [field] has taken me from [experience] to [experience]. I believe that my passion for [aspect of your field or background], a strong commitment to [aspect of your field or background], and interest in [aspect of your field or background] make me an ideal candidate to join the [department] staff at [company]. I’m specifically interested in [company] because [related to the company mission statement, reputation, a specific project, is in one of your areas of interest, etc.].
This tells me you are not only looking for the position title but at my organization, which makes me inclined to look closer at what you would bring to the role. Which is exactly what you should spell out next.
As a candidate, here’s what I could immediately bring to the table:
- An [adjective] [descriptor that reflects transferable skill outline in the job description]: In my role at [current or previous job], I [action or accomplishment with outcome emphasized]. I was also able to [verb] my [skill desired in job description] abilities as a [role or responsibilities outlined in job description] in [project name] by [what you did].
- A [adjective] [descriptor that reflects another transferable skill outline in the job description]: I have always displayed my [soft skill outlined in job description] to [job responsibility outlined in job description] by [action]. At [current or previous company], I [time such as always or frequently] [action]. In addition, I had the opportunity to [action or accomplishment], which further shows my [noun such as commitment or dedication] to [aspect of your field noted in the job description].
- A [adjective] [descriptor that reflects another transferable skill outline in the job description]: Every step in my career is driven by my [noun such as interest, appreciation, recognition] in [aspect of your career field noted in the job description]. [explain how you keep up with industry trends and tie this sentence back to the specific company, for example, While actively managing more than 10 social channels, building and supporting the online community, I still regularly dedicated part of my week to stay current on marketing and social data trends. Given [company’s] [recent award or recognition] I strongly believe this established routine would make me a valuable part of the team.]
Looking for even more hints? Find your current job description or rewrite your current job description and compare it against the job description you are writing the cover letter for.
As a hiring manager, if your cover letter makes it past the algorithm, I want to see you can write, learn more about why you think the company is where you want to work and if your skills are a good fit beyond what your resume tells me.
Here’s what I have used in the past:
Thank you very much for considering me for the position of [position] with the [Organization]. After careful consideration of the responsibilities and time requirements [or other two elements that may not make this a good fit] as indicated in the interview, I would like to withdraw my application for the job. I sincerely appreciate you taking the time to interview me and to share details about the position and the mission and goals for the [Organization]. I wish you luck in finding the right person for the position.
How you respond to the interviewer or recruiter asking for more information is completely up to you. I’ve provided additional detail in some instances and not in others. How you respond depends on what the interviewer or recruiter is asking and if ensuring the relationship needs to be positive (because for example, the community is small and you might run into them regularly, the person is very well known in the field or you might be interested in another position with the company in the future).
If you get a burned bridge response and you don’t need to keep the relationship positive, count your lucky stars you did not continue in the process as the company has revealed quite a bit about how they work with employees.