Editor’s Note: Here at Dispatches, we are always looking for ways to help our readers do things. For some of our readers, that means helping navigate the working world, for others, it means assisting in the ever challenging question,“what’s for dinner?” For still others, it means figuring out how to balance family life with everything else. In an effort to aid in all of these endeavors, we have collaborated on this article written specifically for our readers.
There are many ways in which your business can experience large periods of downtime. One main cause is faulty machines or unreliable internet. If a machine breaks, then it can be down for a while. As such, you can’t use it to do any work.
Take Care Of Your Equipment
The first thing to do is look at your equipment. You must ensure nothing breaks and goes down for ages. There are various ways to do this. One way is to hire an IT support company to look after your computer systems. They can work on keeping everything up and running at all times. And, when things do go down, they’re on hand to bring them back, fast. Secondly, get new equipment/machines. If you’re using things that are decades old, they’ll be slower and more prone to breaking. As such, there’s less chance of downtime with new equipment. Finally, ensure you take great care of everything. Treat your stuff with respect, and don’t misuse it. Again, this reduces the risk of things going down and you wasting time.
Look At Your Workplace
As mentioned, sometimes, equipment isn’t the culprit. You could have fully functional things and still, see downtime. Why? Because your workplace isn’t suitable for your staff. It makes them uncomfortable, so, they spend time not doing work. If your office chairs are bad, people will waste a lot of time trying to get comfortable. They’ll be up and about stretching as their bodies are sore. Instead of working when they should be, they’ll be rubbing their back. Similarly, imagine your office is too hot or too cold. Employees will waste time trying to get themselves to a comfortable temperature. So, address this problem and make your workplace more comfortable. Employees will work more, and waste less time.
Train Everyone Thoroughly
Sometimes, downtime occurs because your staff is confused. They need help with simple tasks, and it wastes time. If one person has a problem, who do they turn to? Often, it’s the person next to them. So, you now have two people not doing work when they should be! This can be avoided if you train everyone thoroughly. When you hire someone, ensure they’re properly trained before they start. Now and then, have refresher days where people get retrained. It will help a lot, and your business minimizes downtime. People will know what to do, and won’t have to ask anyone else for help.
When you solve this big issue, you’ll see a better company. It’s all well and good not wasting time, but, you have to make the most out of it. So, start making your business more efficient and productive after you’ve reduced downtime.