Using the Office Calendar is Important

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I’m part of a small department. When one person is out sick or on vacation, we notice. I’m also part of a department that other departments rely pretty heavily on and are often coming back to our area to ask questions or get help.

There are a few of us who are excellent at using the office-wide calendar and checking it daily. I know when my boss has a conference or plans to be out of the office for longer than a typical lunch hour. When one of us is out sick that goes on the calendar too. Not, “Aurora has strep throat and is highly contagious” just simply “Aurora out sick-8 hours PTO.” Simple to the point, but lets everyone know I’m not there.

Not everyone uses the calendar this way. Quite regularly, we look at an empty desk and wonder is he running late? Will she be coming in at all today? This state of limbo is particularly frustrating when other people ask us where the missing person is and if they will be coming in.

If the person would just put on the calendar when they intend to be out or if the supervisor would note that the person is out sick, a great deal of confusion and frustration could be eliminated.